Overview
Study Tours are used to manage group-based study programs, where multiple students are offered, enrolled, and managed as part of the same study tour.
A study tour usually involves a group of students participating in a short-term program, course, activity, or service arrangement. These students may come from the same overseas institution, agent, partner organisation, or program group.
In eBECAS/EDMISS, the Study Tours area brings together the key records and processes required to manage these programs. This includes managing the study tour group, issuing offers to the group, attaching participating students, creating group-level enrolments, and managing related enrolment and finance information.
How Study Tours are Managed
Study Tours are managed through several related areas:
Study Tour Groups
A Study Tour Group represents the group, institution, organisation, or program that the study tour belongs to.
The group itself does not always represent one fixed list of students. The same Study Tour Group can be used for multiple Study Tour Offers over time, and each offer can have its own participating students.
For example, a Study Tour Group for the same overseas university may have one offer for a May intake and another offer for a September intake, with different students attached to each offer.
Study Tour Offers
Study Tour Offers are used to manage offers issued to a Study Tour Group. Each Study Tour Offer represents a specific offer or intake for the group. Students can be attached to the offer based on who is participating in that particular study tour.
The offer can include the relevant course, dates, fees, services, and other offer details for that study tour.
Study Tour Enrolments
When a Study Tour Offer is accepted, a group-level enrolment is created for the study tour. This group enrolment is used to manage the study tour at the group level, including group-related information and finance.
Individual student enrolments will also be created and linked to the group enrolment. These student enrolments are used to manage student-specific information such as results, attendance, class allocation, and other enrolment details.
Key Concept
Study Tours separate group-level management from student-level management.
The Study Tour Group, Offer, and Group Enrolment help manage the study tour as a group. The linked student enrolments help manage each student’s individual academic and enrolment details.
This structure allows institutions to manage the study tour as one group while still keeping accurate records for each participating student.
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