Teacher Portal Basics

Dashboard

Logging in using a computer browser shows the Portal like this, with the dashboard displayed:

Class Schedule

The teachers classes are displayed. A week or work wee can be displayed. The default is the current week, but you can move forward a back a week.

Teacher Profile

The Teacher's Username, First name, Last name, email address, initials, with password can be updated for the current user.

Students

You can search for and display students and details of the students the Teacher has currently assigned in their classes.

Student Details

The teacher can select a student to show details:

Further details for the student are available from the Tabs

Messages

Messages can be sent to the student from the Teacher and previous messages read.

Send Messages to Students

1. From the Messages tab, fill the Subject, select Message Category and enter the message in Body.

2. Select options for this message.

   • Publish for Student: Select this option if you want to make this entry available for the student on the Student Portal. If not selected, the message will only be visible from eBECAS/EDMISS Student Diary(Contact) tab by system administrators.

   • Attention: Select this option to flag the message as Important.

3. When you’re ready to send, click on Send Message button.

   

Enrolments

The student programs/course enrolments are displayed

Results

The Student's Language and VET Results are shown

Pre-Arrival Test

Any Pre-Arrival Tests and results are shown

Timetable

The Student's Timetable is displayed for the week.

Class Absence

Selecting the menu option Class Absence displays the Class list that the Teacher is allocated to Teach.

Selecting a class displays that Class's days and times. Selecting a Day and time displays the students where you can mark and specify the absence period and add comments.

Specifying Student Absence

Select the Absence flag, and the period absence is displayed for that day and class. You can reduce the hours to display a number and decimal fraction of an hour. You can enter a comment and optionally enter a comment as the reason for the absence. This will be automatically displayed in eBECAS/EDMISS and the Student Portal and updated the overall and current attendance percentage. At the end of the week, you can confirm for the Director of Studies that all absences for this class have been entered (i.e. to confirm if there are no absences entered, there were no absences instead of absence simply not yet entered by the Teacher). Don't forget to Save any entry.

Participation

We provide the facility for teachers to not and comment if desired on how the student contributes and participates in the class. This is designed to facilitate feedback for the student in areas for improvement. Optionally a comment can be entered and if desired posted to the Student Diary which is accessible to be viewed by the Student in the Student Portal. Don't forget to Save any entry.

Class Results

Language Class Results integrate with the defined Weekly Results in eBECAS. There is one result set that can be specified by Class per week. The Result set is defined in eBECAS/EDMISS as different custom text fields.

The Results when entered are stored for the student for the week in eBECAS/EDMISS and available to be seen by the Student in the Student Portal. Documents can also be sent to the student.

Mark Assessment Results

ACADEMIC CLASS ONLY

1. Select the class and find the student. Then click on the Assessment tab.

2. Set assessment results as you needed.

3. Once it’s ready, click on Save Results.

4. The assessment results will be accessible through Student Portal Results for Students and 1.331 VET & HE Result Edit in eBECAS/EDMISS for administrators.

   

Upload Student Documents

1. Select the class and find the student. Then click on the Documents tab.

2. Click on Select file to choose the file you’d like to upload.

3. If need to clear the selected file, click on the X button and proceed with step 2 again. Otherwise, click on the Upload button.

4. The uploaded documents will be accessible in the student’s document store of 1.1 Student Details in eBECAS/EDMISS for administrators.

   

Documents

The Teacher can share documents with Classes. You can select the class and select the file to post the document to class members. You can also see any other documents previously shared with the class.

Upload Documents

1. Select the class and click on Select file to choose the file that you’d like to upload.

2. If need to clear the selected file, click on the X button and proceed with step 1 again. Otherwise, click on the Upload button.

3. These documents will also be available under the class document of 4.7 Language Class Search or 4.0 VET & HE Timetable Search for administrators through eBECAS/EDMISS.