Extend Enrolments

The Extend Enrolment variation lets you add extra study weeks to an existing enrolment and issue a new invoice if required.

For Australian colleges only: If the extension requires a new Confirmation of Enrolment (CoE), a new offer and enrolment must be created to facilitate the issuance and linkage of the new CoE.

Permissions Required

Enrolments > View Enrolments
Enrolments > Variations > Extend Enrolments
Finances > Invoices > Create Invoices → This permission should only be granted to users who are authorised to generate an additional invoice.

Go to the enrolment of interest and click Variations > Extension in the header section. A pop-up window will display.
Specify the details for the extended enrolment period.
- Extension Start Date: Select a Monday that falls after the current enrolment end date as the extension start date. If there is a gap between the end of the current enrolment and the start of the extension, the system will automatically insert an Extend Holiday entry to cover the gap.
  For academic enrolments that end on a day other than Friday (i.e. Monday to Thursday), the extension start date will be automatically locked to the following day.
- Length (Weeks): Enter the number of additional weeks to extend the existing enrolment.
- Extension End Date: Displays the calculated end date of the extended enrolment based on the Length.
OPTIONAL Select Invoice additional tuition to issue an additional invoice for the extension. You can enter the amounts for the invoices in two ways.
1. Invoice Details
  Enter the basic details for the invoice.
2. Invoice Calculation
  Click the Calculate button to generate the invoice amounts from the relevant course and agent commission rates.
  Note: If the Calculate button is not visible, enter the extension length to make it appear.
3. Manual Amount Input
  Enter the required amount details manually.
  - Tuition: The amount for the tuition (excluding any agent commission).
  - Agent Commission: The agent commission amount (if applicable) for the tuition entered.

Agent Commission Rules

If an enrolment does not have an agent, no commission can be added.
If an enrolment has an agent with a contract, only commissions linked to that contract and other currently active contracts can be selected.
If an enrolment has an agent without a contract, commissions from active contracts as well as commissions not tied to a contract will be available for selection.

Click on Submit to save the changes.