Extend Enrolments

The Extend Enrolment variation lets you add extra study weeks to an existing enrolment and issue a new invoice if required.

1. Go to the enrolment of interest and click Variations > Extension in the header section. A pop-up window will display.

2. Specify the details for the extended enrolment period.

   • Extension Start Date: Specify the start date for the extended enrolment period. It should begin after the current end date of the enrolment.
     If there is a gap between the end of the current enrolment and the start of the extension, the system will automatically insert an Extend Holiday entry to cover the gap.

     • For Language Enrolments, it must be a Monday.

     • For Academic Enrolments, any date is allowed. If the end date of the current enrolment is not a Friday, the start date of the extension must be the following day.

   • Length (Weeks): Enter the number of additional weeks to extend the existing enrolment.

   • Extension End Date: Displays the calculated end date of the extended enrolment based on the Length.

3. OPTIONAL Select Invoice additional tuition to issue an additional invoice for the extension. You can enter the amounts for the invoices in two ways.

   1. Invoice Calculation
      Click the Calculate button to generate the invoice amounts from the relevant course and agent commission rates.
      Note: If the Calculate button is not visible, enter the extension length to make it appear.

   2. Manual Amount Input
      Enter the required amount details manually.

      • Tuition: The amount for the tuition (excluding any agent commission).

      • Agent Commission: The agent commission amount (if applicable) for the tuition entered.

If the enrolment has no agent, a commission amount cannot be added.

4. Click on Submit to save the changes.