Enrolment Variations

In most cases, a student proceeds from receiving an Offer to being officially enrolled without changes. However, situations can arise that require updates to an enrolment even after the Offer has been accepted. Since the Offer serves as an agreement between the student and the institution, its details are locked once accepted. To manage any post-acceptance adjustments, changes must be made through the enrolment record using Enrolment Variations.

All changes made through Enrolment Variations are recorded and can be reviewed in the Enrolment Logs.

Enrolments Variations

The following types of variations are available:

Extend Enrolments — The Extend Enrolment variation lets you add extra study weeks to an existing enrolment and issue a new invoice if required.

Change Enrolment Start Date — The Change of Start Date variation lets users update the start date of an existing enrolment. The end date is automatically adjusted to account for any scheduled holidays.

Shorten Enrolments — Shortening an enrolment reduces the number of study weeks without cancelling the enrolment.

Cancel Enrolment — Cancelling an enrolment updates the enrolment status and prevents the student from appearing in classes or being allocated to any class.

Reinstate Enrolments — The Reinstate Enrolment variation allows you to re-activate a previously cancelled enrolment, add extra study weeks, and generate a new invoice if needed.