Invoices

Invoices are formal documents issued to request payment for goods or services provided. They include details such as the amount due, payment terms, a payer, and a breakdown of charges. This section provides a clear overview of how invoices work, their purpose in financial transactions, and key elements involved in managing invoices effectively within the system.

Any invoice generated in eBECAS is a contract and therefore needs to be treated like one. Any changes or alterations to the fees due to be paid must be documented.

At the offer stage, proforma invoices are generated. When the offer is accepted, the system automatically generates the invoice(s) for the goods and services to be provided.
All invoices created in the system are linked to an enrolment and, consequently, are associated with the student for that enrolment.

Topics

Search Invoices — The Invoice Search is one of the most frequently used and powerful tools within the financial space of the system. It provides a comprehensive search grid that allows you to quickly and easily locate invoices based on a variety of criteria. You can filter invoices by date, amount, enrolment, student, whether the invoices are overdue, and much more, enabling you to find the specific records you need. Additionally, the search results offer options to perform actions on individual or multiple invoices, streamlining your financial management processes.

Invoice Details — The Invoice Details page offers a comprehensive view of all information related to an invoice. It includes detailed breakdowns of transactions that impact the invoice, such as payments and adjustments. This page is essential for tracking the full financial history of an invoice, ensuring transparency, and allowing for accurate reconciliation of amounts owed and paid.

Create and Edit Invoices — Understanding how invoices are created and updated is crucial for maintaining accurate financial records, ensuring timely payments, and reducing the risk of errors and disputes.