Overview
What are Apps?
Apps are installable add-ons within eBECAS/EDMISS. These apps serve as integrated tools or extensions that enhance the system's functionality, providing users with additional features and capabilities.
Apps range from adding useful elements such as “Pathways” for student management to functionalities that allow sending emails or text messages to students and agents directly from within eBECAS/EDMISS. With a variety of types available, and more features planned for future updates, users can enhance their student management experience by swiftly adding or removing functionalities as needed.
Equator Apps
Equator Apps are offered and maintained by us (Equator IT). These apps mainly extend the functionality of the system by providing additional features.
Third Party Apps
Third-party apps within eBECAS/EDMISS are used for specific functionalities, generally aiming to facilitate a connection between eBECAS/EDMISS and the respective services. They can be installed or removed by the user, and require the user to configure the app settings.
Access to Apps
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From the Utilities menu, go to Apps. You’ll see the apps available on your subscription.
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App Overview: It displays a brief overview of the app.
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App Status: It indicates the current status of the app.
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View App: It opens a page where you can view detailed information about the app and configure its settings.
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Click on the View button to open the app details page.
Install Apps
Some apps can only be installed by us. Contact your system administrator if you do not have the option to install an app that is listed.
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Go to the App Details page that you’d like to install.
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Click on Install App.
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If you do not see the option to install the app, contact your system administrator.
[Example] Equator Insurance Services App
App Configuration
App Configuration can only be accessed after the app has been installed.
Once installed, some apps may allow and require configuration before they can be used.
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Go to the details page of that app you want to set up.
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Click on the Configuration button.
Note that not all apps allow Configuration. For those apps, the configuration option will not be available.
[Example] Twilio App -
Update the details as required.
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Click on Update.
[Example] Twilio App
Uninstall Apps
Some apps cannot be uninstalled.
If you do not see the ‘Uninstall’ option on the app, that app cannot be uninstalled.
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Go to the details page of the app that you’d like to uninstall.
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Click Uninstall App.
[Example] Mandrill App
Apps List
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Equator Accommodation and Transfer Services App This app will add functionality to the system to manage accommodation and airport transfer services to students.
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Equator Insurance Services App This app will add functionality to monitor and manage insurance policies for students.
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Equator Employment Services App This app will add functionality to monitor and manage job placements for students.
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Equator API App The Equator API app provides programmatic access to the system data and functionality, allowing colleges to create custom integrations with eBECAS/EDMISS.
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Equator AVETMISS App The Equator AVETMISS App is designed to streamline the collection and reporting of AVETMISS data.
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Equator CRM App The Equator CRM enhances eBECAS/EDMISS by enabling the creation of both custom and public forms, such as online application and contact forms. It also facilitates the management of leads and opportunities, which can be converted into Students and Offers, respectively.
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Equator Pathways App The Equator Pathways App adds essential features to manage and monitor pathway applications to external institutions.
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Equator PRISMS App The Equator PRISMS App adds essential features for CRICOS providers including the management of CoEs (Confirmation of Enrolment).
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Equator PIR App The Equator PIR App enables providers to collect, prepare and submit Provider Information Request (PIR) data. It supports capturing required student and staff information and generating compliant PIR reports for submission through TCSI in line with TEQSA reporting requirements.
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Equator VSL App The Equator VSL App supports the management and reporting of VET Student Loans (VSL). It helps providers capture required student and course data, validate records, and prepare compliant submissions in line with VSL and TCSI reporting requirements.
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Flywire App Configuration The Flywire App configuration is the first step to ensure the integration is properly set up. Completing this setup allows your institution to connect eBECAS/EDMISS with Flywire, making it possible to request, receive, and reconcile student payments seamlessly.
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Request Payments Via Flywire With the Flywire integration, payment links can be automatically added to your emails, SMS, or documents. You can also generate these links as QR codes to make payments even easier. The links are context-aware, meaning they include all the details needed to identify, track, and reconcile the payment in eBECAS/EDMISS. Throughout the payment life cycle, Flywire sends email notifications directly to the payer, ensuring the process remains transparent.
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Reconcile Flywire Payments Reconciling Flywire payments involves allocating the funds received through Flywire to the appropriate invoices in eBECAS/EDMISS. This process ensures payments are accurately matched, tracked, and recorded against student accounts.
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Clickatell App Send SMS messages using the integration with Clickatell Service.
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Direct SMS App Send SMS messages using the Direct SMS app.
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Enhanced Security App The Enhanced Security App provides functionality to improve security and add an extra layer of protection with advanced security features such as Multi-Factor Authentication (MFA).
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Mandrill App The Mandrill service is a transactional email add-on offered by Mailchimp. This service can be integrated with eBECAS/EDMISS to send emails from the system.
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Power BI Connector The Power BI Connector (Equator IT) enables you to connect directly to the eBECAS API Report Services and import data into Power BI datasets. Once your reports are published to the Power BI Service (cloud), you can schedule automatic data refreshes and share interactive reports with other users, ensuring everyone has access to the most up-to-date information.
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Sinch MessageMedia App Send SMS messages using the integration with Sinch MessageMedia Service.
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SendGrid App The SendGrid App offers a robust and user-friendly integration for email communication. With SendGrid, colleges can easily incorporate email services into their system, enhancing their ability to connect with students and other stakeholders.
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SMTP App The SMTP App provides a straightforward and efficient way to integrate email sending capabilities into eBECAS/EDMISS NextGen using the Simple Mail Transfer Protocol (SMTP).
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Twilio App The Twilio App provides a powerful and flexible way to add communication capabilities to eBECAS/EDMISS. With Twilio, you can seamlessly add SMS messaging services to your college system.
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USI App The USI app provides functionality to manage USIs (Unique Student Identifiers) and interact with the USI Students Registry System.
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Wholesale SMS App Send SMS messages using the Wholesale SMS app.
The eBECAS Power BI App allows you to securely connect your data from eBECAS/EDMISS into Microsoft Power BI. This integration enables you to build custom dashboards, track key performance metrics, and visualise trends across your organisation in real time. It includes a custom connector for Power BI that does the heavy lifting of connecting to the eBECAS reports, making it easier to access and work with your data.