After students begin submitting their selections through the Student Portal, administrators can track allocation progress and manage follow-up actions in eBECAS/EDMISS.
This step helps administrators identify:
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Students who still need to complete their selections
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Submitted selections waiting for confirmation
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Students who have already been assigned to classes
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Students who may need follow-up before a Unit starts
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Student Portal activity related to subject or class selection
Review Allocation Progress across Students
Use Enrolments > Units of Study Results menu to review Student Self Allocation progress across multiple students. This area can be used to search and filter students based on their Units of Study, Unit dates, Result Status, class allocation status, and other related fields.
For example, administrators can use this menu to identify students who have an upcoming Unit but have not completed their class selection yet. This is useful when managing allocation progress for a group of students, such as students who need to complete selection this week or before a specific Unit starts.
Review Selections Waiting for Confirmation
Use Classes > Confirm Student Selections menu to review student class selections that have been submitted through the Student Portal and are waiting for administrator confirmation. A submitted class selection is not final until it has been confirmed by an administrator.
From this menu, administrators can review pending selections and confirm or delete the submitted class selection where required. For detailed instructions on confirming selections, refer to Step 5: Confirm Student Selections.
Check Student Portal Activity
Use Utilities > Student Portal Activity Log to check when students submitted or changed their subject or class selections through the Student Portal. The activity log can help support follow-up conversations with students and confirm when Student Portal activity occurred.
Identify Students who Need Follow-up
Administrators can use the tracking areas together to identify students who need action.
For example:
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Use Units of Study Results menu to find students with upcoming Units and incomplete allocation.
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Use Confirm Student Selections menu to find selections waiting for administrator confirmation.
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Use Student Portal Activity Log menu to check whether a student has submitted or changed a selection.
These tools help administrators manage the allocation process before Units start and ensure submitted selections are reviewed in time.
Ongoing Monitoring
Continue monitoring students until their selections are completed and confirmed. Once a student’s selection is confirmed, the student is assigned to the selected class and the allocation process is complete.
Administrators can continue using Units of Study Results, Confirm Student Selections, and Student Portal Activity Log to review progress and follow up with students where required.