Overview
Study Tours, also known as group bookings, are organised programmes for groups of students participating in the same short-term educational experience.
In eBECAS/EDMISS, the Study Tours module brings together the records and processes needed to manage the group and its shared arrangements. This includes issuing group offers, adding participating students, arranging services such as accommodation and airport transfers, and recording related enrolment and financial information.
All Study Tour functionality is provided through the Equator Study Tours App.
If you cannot see the Study Tours features described in this documentation, contact your system administrator to confirm that the App is installed and that you have the required permissions.
Key Concepts
Study Tour Groups
A Study Tour Group represents the group, institution, organisation, or entity that organises the Study Tour for the students. It is also the customer that is billed for the Study Tour and is responsible for payment.
The group itself does not always represent one fixed list of students. The same Study Tour Group can be used for multiple Study Tour Offers over time, and each offer can have its own participating students.
For example, a Study Tour Group for the same overseas university may have one offer for a May intake and another offer for a September intake, with different students attached to each offer.
Study Tour Offers
Study Tour Offers are used to manage offers issued to a Study Tour Group. Each Study Tour Offer represents a specific offer or intake for the group. Students can be attached to the offer based on who is participating in that particular programme.
The offer includes the relevant course, dates, fees and services.
Study Tour Enrolments
When a Study Tour Offer is accepted, a group-level enrolment is created for the study tour. This group enrolment is used to manage the study tour at the group level, including group-related information and financials.
Individual student enrolments will also be created and linked to the group enrolment. These student enrolments are used to manage student-specific information such as results, attendance, class allocation, and other enrolment details.
Study Tours separate group-level management from student-level management.
The Study Tour Group, Offer, and Group Enrolment help manage the study tour as a group. The linked student enrolments help manage each student’s individual academic and enrolment details.
This structure allows institutions to manage the study tour as one group while still keeping accurate records for each participating student.
Topics
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Study Tour Groups A Study Tour Group represents the group, institution, organisation, or entity that organises the Study Tour for the students.
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Study Tour Offers A Study Tour Offer is a group-level proposal for the courses and services provided to students participating in a study tour. Unlike a standard student offer, which is created for a single student, a Study Tour Offer can include multiple participating students.
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Study Tour Enrolments Study Tour Enrolments are created automatically when a Study Tour Offer is accepted. They are the group-level enrolment records used to manage the courses, financials, and other information for the Study Tour.