February 2026 Updates (NextGen)

February 2026 introduces powerful enhancements across Finance, Student Services, and overall usability in Next Generation.

This release brings automated payment imports and reconciliation, scheduled payments management across all services, smarter filters, improved usability, and greater data transparency.

Everything is designed to help your team move faster, reduce manual work, and stay in control.

Here’s what’s new.

Finance Updates

🔥 Import and Reconcile Payments Automatically

NEW NEXTGEN ONLY

Big update for finance teams.

Importing payments from external systems or bank feeds just got faster and smarter.

You can now import up to 100 records at once and automatically reconcile them in one go.

During auto reconciliation, the system will:

• Allocate the payment to the student’s oldest outstanding invoice first

• Continue allocating to the next oldest invoice if funds remain

• Stop once the full payment amount has been applied

No manual allocation. No double handling.

To make things even better, the import now runs as a background process. That means you can keep working while the system processes the file.

Once the process is complete, you will receive a notification so you can review the results and quickly identify any entries that require attention.

We have also updated the upload limits as follows:

• If auto-reconciliation is not selected, you can import up to 100 records per upload.

• If auto-reconciliation is selected, the limit is 50 records per upload.

Learn more

🔥Scheduled Payments Management for All Services Is Here

NEW NEW PERMISSION REQUIRED

You can now manage Scheduled Payments across all services in NextGen, all in one place.

This includes:

• Agent Commission

• Accommodation Services

• Insurance

• Airport Transfer Services

One workflow. Full visibility. Total control.

Learn more

Student Services Updates

✈️ Airport Transfer Requests — Now Fully Managed in NextGen

NEW NEW PERMISSION REQUIRED

You can now manage Airport Transfer Service requests directly in NextGen. Create new requests, update details, or remove requests — all from a single, centralised interface. Everything related to a student’s Airport Transfer service is now handled in one streamlined workflow.

Learn more

📝Create Airport Transfer Request Directly from the Invoice

NEW NEXTGEN ONLY

When generating an invoice for a new Airport Transfer service, you can now assign the Request Status instantly.

No need to go back to the Student Airport Transfer menu.

Create. Set status. Done.

Settings Updates

🔐 Production Data Backup Status Now Visible

NEW NEXTGEN ONLY

Your data matters and we protect it.

As part of our commitment to transparency, you can now view your daily production backup status directly from the Company Information page in NextGen.

If there is ever an issue with a backup, our team is alerted immediately so we can respond quickly.

Clear visibility. Strong governance. Total confidence.

Learn more

Small Improvements That Make a Big Difference

🏨Flexible Length Entry for Accommodation Items

NEW

When adding or modifying an Accommodation product to an Offer or Invoice, you can now also define the stay duration using Length values of the number of Weeks and Days. The system will then automatically calculate the End Date for you.

Learn more

🔎 Smarter Searchable Dropdowns in Offer and Invoice Items

NEW NEXTGEN ONLY

Finding the right item is now faster.

Dropdowns in the Offer Item and Invoice Item modals are fully searchable. Just start typing and matching results appear instantly.

Use your keyboard or mouse to select. No switching. No scrolling through long lists.

🎯More Flexible Date Filters Across Grids

NEW NEXTGEN ONLY

Date fields in main search grids, including Offer Search and Enrolment Search, now work more intuitively.

You can select a Start Date even if it falls after the End Date. If that happens, the system will automatically adjust the other date to keep the range valid.

Smoother filtering. No interruptions.