Schedule Payments

Schedule Payments enable colleges to manage payments to external providers for services arranged for the students. This feature ensures accurate record-keeping and timely payments to agents, accommodation providers, insurance companies, and airport transfer providers.

The term Schedule Payments refers to the overall functionality for creating, reviewing, and managing payment schedules for external providers.

In this documentation, Scheduled Payments refers to the individual payment entries that have already been scheduled. These scheduled entries represent payments made by the college to external providers, not payments received from students.

About Schedule Payments

Schedule Payments are the tools that help colleges organise and manage payments to external providers for services offered to their students. These services include recruitment (agent commission), accommodation, health insurance, and airport transfer.

Schedule Payments helps colleges to:

Ensure that external providers are paid accurately and on time.
Reduce manual tracking and reminders for upcoming payments.
Prevent duplicate payments.
Improve visibility over outstanding and completed payments to external providers.

Colleges manage payments to external providers in different ways. Some prefer a proactive approach and schedule payments once enrolments have started. Others wait until they receive an invoice from the provider. There is no single recommended method. The best approach depends on your internal policies and workflows.

Whichever method your college follows, eBECAS/EDMISS provides the tools to support it.

Payment Types

You can schedule payments for the following provider types:

Agent Commission: Payments to agents for recruitment or sales services.
Accommodation: Payments to accommodation providers, such as homestays.
Accommodation Arrangement: Payments to providers that organise accommodation.
Insurance: Payments to insurance providers.
Airport Transfers: Payments to airport transfer service providers.

Currently, only the Agent Commission payment type is supported in eBECAS/EDMISS Next Generation.

Payments for other provider types will be added in a future release. Until then, you can continue managing these payments in eBECAS/EDMISS Classic.

Topics

Search Scheduled Payments — The Scheduled Payments Search enables users to efficiently locate scheduled payments using various search options.

Scheduled Payment Details — The Scheduled Payment Details page in eBECAS/EDMISS NextGen provides a central place to view and manage all information related to a single scheduled payment.

Create, Edit and Delete Scheduled Payments — Managing payments to external providers efficiently is a crucial task for colleges to maintain accurate records, avoid delays, and keep good business relationships with those providers. In this article, you will learn how to create, edit and delete these payments.

Create Schedule Payments (Agent Commission) — Scheduling payments for agents is the method used to pay commission for their recruitment services. This helps ensure payments are accurate and made on time.