Study Tour Enrolments are created automatically when a Study Tour Offer is accepted. They provide the group-level records used to manage the enrolment details and financial information for the Study Tour. Basic study tour enrolment details can be updated from the Study Tour Enrolment page.
Understanding Study Tour Enrolments
When a Study Tour Offer is accepted, the following enrolments are created:
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Study Tour Enrolment: The parent enrolment for the Study Tour. It contains the financial records and is used to manage the Study Tour as a whole.
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Student Enrolments: A separate enrolment is created for each participating student and linked to the Study Tour Enrolment. These enrolments do not contain financial records, as all financials are managed through the Study Tour Enrolment. They are used to manage each student's academic record, attendance, holidays, and other individual enrolment activities.
Create a Study Tour Enrolment
Study Tour Enrolments are created automatically when a Study Tour Offer is accepted. A separate Study Tour Enrolment is created for each Offer Item Group in the offer. Where students are included in the study tour offer, an individual student enrolment is also created for each student and linked to the corresponding Study Tour Enrolment.
Study Tour Enrolments cannot be created manually.
Edit Study Tour Enrolment Details
Considerations for editing study tour enrolment details
Basic Study Tour Enrolment details can be updated directly from the Study Tour Enrolment edit page. Changes made on this page apply only to the Study Tour Enrolment. Details specific to an individual student must be updated from that student's enrolment. Changes to other details are considered study tour enrolment variations and require a different process.
Certain details, such as the course, cannot be modified. To update the course, the study tour enrolment must be cancelled, and a new one created.
To edit the basic details of a Study Tour Enrolment:
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Go to the study tour enrolment of interest.
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Click on the Edit Enrolment button at the top right.
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Edit the details as required.
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Click on Save to finish.
Study Tour Enrolment Variations
Use the Study Tour Enrolment Variations process to manage changes such as adding or changing participating students after the Study Tour Offer has been accepted.
For detailed instructions, see the following article: Study Tour Enrolment Variations
Delete a Study Tour Enrolment
Study Tour Enrolments cannot be deleted. If a study tour enrolment is no longer required, it must be cancelled. This action will cancel all the individual student enrolments linked to the study tour enrolment.