Study Tour Enrolment Variations allow changes to be made to a Study Tour Enrolment after the related Study Tour Offer has been accepted. Variations applied to the Study Tour Enrolment are also applied to all linked individual student enrolments.
Overview
Once a Study Tour Offer has been accepted, the offer can no longer be modified. Any subsequent changes must therefore be managed from the related Study Tour Enrolment(s).
Changes that apply to the entire group can be made using Study Tour Enrolment Variations. These variations update both the Study Tour Enrolment and all individual student enrolments linked to it.
Changes that apply to one or some students only, must be managed separately from the Students tab of the related Study Tour Enrolment.
Variations applied directly to the Study Tour Enrolment affect both the group-level enrolment and all individual student enrolments linked to it. For example, cancelling a Study Tour Enrolment also cancels the linked enrolments for all participating students.
Variations for Study Tour Enrolment
The available variations follow the same general processes as variations for standard individual student enrolments. The following variations can be applied at the Study Tour Enrolment level:
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Extend Study Tour Enrolment: Adds additional study weeks to the Study Tour Enrolment and all linked individual student enrolments. Where required, an additional invoice can also be created for the Study Tour Enrolment.
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Change Study Tour Enrolment Start Date: Updates the start date of the Study Tour Enrolment and all linked individual student enrolments. The enrolment end dates are adjusted accordingly.
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Shorten Study Tour Enrolment: Reduces the number of study weeks for the Study Tour Enrolment and all linked individual student enrolments without cancelling them.
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Cancel Study Tour Enrolment: Cancels the Study Tour Enrolment and all linked individual student enrolments.
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Reinstate Study Tour Enrolment: Reactivates a cancelled Study Tour Enrolment and all linked individual student enrolments. Where required, additional study weeks can be added and an additional invoice can be created for the Study Tour Enrolment.
Variations to Individual Student Enrolments
Where a variation applies to only one or some students in the Study Tour, it must be managed from the Students tab of the related Study Tour Enrolment. Student-specific variations cannot be applied directly from the individual student enrolment details page.
Additional Invoices and Student Multiplier
The Extend and Reinstate variations allow an additional invoice to be created for the Study Tour Enrolment. Where an invoice applies to multiple students, the Student Multiplier option can be used to calculate the total amount based on the intended number of students.
Study Tour Enrolment Logs
All changes made through Study Tour Enrolment Variations are recorded and can be reviewed in the Study Tour Enrolment Logs.