Manage Language Levels

Language Levels are used to record and manage student language proficiency. Language levels can be recorded separately at the Student and Enrolment levels, allowing institutions to track proficiency according to their academic and operational requirements.

What This Guide Covers

This guide covers:

• The purpose of Language Levels and Language Level Bands, and how they relate to each other

• How to configure the Language Levels and Bands used by your organisation

• How to assign Language Levels to students and enrolments

• How Student and Enrolment Language Levels interact when values are assigned or updated

• Examples of using Student and Enrolment Language Levels to support different language management workflows

Language Levels and Bands

Language Levels represent the proficiency levels used by your institution. These can be configured to match your preferred language level structure, for example:

• Beginner

• Elementary

• Intermediate

• Upper Intermediate

• Advanced

Alternatively, your organisation may use a numbered or other structured system.

Each Language Level can also be associated with a Language Level Band. Bands provide an additional way to group or categorise levels. For example:

The Language Level Band displayed on a student or enrolment is based on the band associated with its Language Level.

Configure Language Levels and Bands

Language Levels and Language Level Bands are Picklist fields, so the available options can be customised to suit your institution.

Configure the Language Level Bands first. Then, configure the individual Language Levels and associate each level with the appropriate band.

To configure these values:

• Language Level Bands: Go to Picklists > Global object > Language Level Band

• Language Levels: Go to Picklists > Global object > Language Level

Add or update the values as required for your organisation. For detailed instructions on adding and managing picklist values, see Picklists | Update the Picklist Values.

Assign Language Levels to Students and Enrolments

Once the Language Levels and Bands fields have been configured, a Language Level can be selected from the relevant Details page:

• Student: Go to the Student Details page and update the Language Level field.

• Enrolment: Go to the Enrolment Details page and update the Language Level field.

When a Language Level is assigned, the corresponding Language Level Band is automatically determined from the configured level and displayed where applicable.

How Student and Enrolment Language Levels Are Related

Student and Enrolment Language Levels are managed separately. However, an Enrolment Language Level can populate the Student Language Level when no level has been set for the student.

When the Student Language Level is blank, assigning or updating the Language Level on an enrolment also assigns that level to the student.

For example:

1. Student Language Level: Not set

2. Enrolment Language Level is set to Beginner

3. Student Language Level is also set to Beginner

If a Student Language Level has already been set, assigning or updating an Enrolment Language Level does not change it.

Similarly, the Student Language Level is not automatically assigned to new enrolments. This allows the Language Level for each enrolment to be managed independently.

The two values are not continuously synchronised. An Enrolment Language Level only updates the Student Language Level when the Student Language Level is blank.

Examples of Using Student and Enrolment Language Levels

Student and Enrolment Language Levels are flexible and can be used independently or together to support different language management processes.

There is no required way to use these fields. How they are used depends on what your institution needs to record, such as a student's overall language proficiency, their level within a specific enrolment, or their progression over time.

The following examples demonstrate some common ways these fields can be used.

Example 1: Track Language Progression within an Enrolment

In this approach, the Student Language Level records the student's language proficiency at the beginning of their studies, while the Enrolment Language Level tracks their current level as they progress.

For example, after completing an initial assessment, a student is assessed as Beginner. The Academic team sets the Enrolment Language Level to Beginner. As the Student Language Level is blank, it is also automatically set to Beginner.

As the student's language proficiency improves, the Academic team updates the Enrolment Language Level to reflect their current level. The Student Language Level remains as Beginner, providing a record of the student's initial level.

At the end of the enrolment, the Student Language Level can be updated to the final level achieved. This provides an up-to-date language level for the student that can be referenced for future studies.

Example 2: Track Current and Target Language Levels

In this approach, the Student Language Level represents the target level the student aims to achieve, while the Enrolment Language Level represents their current level during their studies.

At the time of application or before studies begin, set the Student Language Level to the student's target level.

Once the enrolment begins, set the Enrolment Language Level to the student's current level and update it as their proficiency progresses. Because the Student Language Level has already been set, changes to the Enrolment Language Level do not affect the target level.

At the end of the student's studies, the Student Language Level (target) can be compared with the Enrolment Language Level (current) to determine whether the student achieved their target.

Use Language Levels for Language Class Allocation

Language Levels can also be used to help allocate students to language classes based on their proficiency level.

Class Allocation is not available in eBECAS/EDMISS Next Generation yet. To use Language Levels as part of the Language Class Allocation process, continue this workflow in eBECAS/EDMISS Desktop app(Classic).

For details on using Language Levels to identify and allocate students to appropriate language classes, see eBECAS/EDMISS Classic | Language Levels - Use Language Level for Language Class Allocating