The Study Tour Insurance and Services tabs display the group-level insurance, accommodation, and airport transfer requests associated with a Study Tour Group.
The Insurance functionality is provided by the Equator Insurance Services App. The Accommodation and Airport Transfer functionality is provided by the Equator Accommodation and Transfer Services App..
If the relevant tabs are not available, contact your system administrator to ensure that the required Apps are installed.
Group-Level and Student-Level Requests
Insurance, accommodation, and airport transfer items added to a Study Tour Offer or Study Tour Enrolment Invoice Items can be configured to create either a group-level request or separate requests for each participating student.
Requests can originate from Study Tour Offer Items or Study Tour Enrolment Invoice Items. The Request Option selected for the item determines how the requests are created and where they are displayed:
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Group Only: Creates a single request associated with the Study Tour Group. Requests created using this option are displayed on the relevant Insurance or Services tab of the Study Tour Group.
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Per Student: Creates a separate request for each student included in the Study Tour Offer or Study Tour Enrolment. These requests are associated with the individual student records and are managed from the relevant Insurance or Services tab on each student's profile.
For more information about student-level insurance and service records, see this article: Student Insurance, Student Accommodation, Student Airport Transfers
For more information about configuring the Request Option, see this article: Study Tour Offer Items
Select Group Only when the service is managed for the Study Tour Group as a whole. Select Per Student when the service needs to be managed separately for each student.
Create Study Tour Group Requests
To create insurance, accommodation or airport transfer requests for a Study Tour Group, add the relevant item to a Study Tour Offer and enable its request creation option. Set Request Option to Group Only to create a request associated with the group.
For instructions on adding items and configuring the request options, see Study Tour Offer Items.
View Study Tour Group Insurance
To view the insurance records associated with a Study Tour Group:
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Open the relevant Study Tour Group.
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Go to the Insurance tab.
The grid displays the insurance records and their current details for the Study Tour Group.
Managing Insurance for Study Tour Groups is currently managed only through the eBECAS/EDMISS Desktop (Classic) application.
View Study Tour Group Accommodation Requests and Placements
To view the accommodation requests and placements associated with a Study Tour Group:
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Open the relevant Study Tour Group.
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Go to the Services tab. Locate the Accommodation section.
The grid displays the accommodation requests and placements associated with the Study Tour Group.
Accommodation Requests created using Per Student are displayed on the individual students' profiles rather than in this group-level grid. For details, please visit this article: Student Accommodation.
Managing Accommodation Requests and Placements for Study Tour Groups is currently managed only through the eBECAS/EDMISS Desktop (Classic) application.
View Study Tour Group Accommodation Payments to Providers
Accommodation Payments for Study Tour Groups are currently managed only through the eBECAS/EDMISS Desktop (Classic) application.
View Study Tour Group Airport Transfer Requests
To view the airport transfer requests associated with a Study Tour Group:
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Open the relevant Study Tour Group.
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Go to the Services tab. Locate the Airport Transfer section.
The grid displays the airport transfer requests and their current details for the Study Tour Group.
Airport Transfer Requests for Study Tour Groups are currently managed only through the eBECAS/EDMISS Desktop (Classic) application.