Study Tour Offer Items

Overview

Study Tour Offer Items are the products and services included as part of a Study Tour Offer. These may include courses, insurance, accommodation, airport pickup, application fees, materials, and other services.

Each product or service is added to the Study Tour Offer as a single Offer Item. Separate Offer Items are not automatically created for each participating student. Where an item applies to multiple students, the Student Multiplier option can be used to apply the Offer Item price according to the intended number of students.

Study Tour Offer Items are organised into Offer Item Groups in the same way as standard Offer Items. Each course creates a separate Offer Item Group and, when the offer is accepted, each group creates a separate Study Tour Enrolment.

For more information about Offer Item Types, Offer Item Groups, Primary Courses, and the general structure of Offer Items, see this article: Offer Items

Specific Options for Study Tour Offer Items

Study Tour Offer Items provide study tour specific options for managing products and services for groups of students.

Student Multiplier

This option is available for Course, Insurance, and Accommodation items. It determines the multiplier applied to the Offer Item price when calculating the total amount for the item.

For products or services charged per student, the Student Multiplier will typically match the number of students the item applies to. For products or services charged once for the entire group, leave the Student Multiplier set to 1.

Request Option

For Insurance, Accommodation, and Airport Transfer items, the Request Option determines whether the related records are created for the Study Tour Group as a whole or individually for each participating student.

Select one of the following options:

• Group Only: Creates a single record that is managed at the Study Tour Group level.

• Per Student: Creates a separate record for each student included in the Study Tour Offer.

Considerations for Managing Study Tour Offer Items

• The Student Multiplier does not always need to match the Student Count. For example, an Offer Item may apply only to some students or may represent an amount charged once for the entire group.

• When the Student Multiplier does not match the Student Count, a warning indicator appears on the Offer Item. The warning allows you to review the values and confirm that the amount reflects the intended number of students. It does not prevent you from continuing.

• Students can be added to the Study Tour Offer before or after Offer Items are configured. Adding or removing students automatically updates the Student Count but does not update the Student Multiplier applied to existing Offer Items. Review the relevant Offer Items whenever the participating students change.

Managing Study Tour Offer Items

Study Tour Offer Items can be added, viewed, edited, moved, and deleted using the same functions available for standard offers.

To access the items in a Study Tour Offer:

1. Go to the Offer Items tab on the study tour offer of interest.

2. Go to the Items tab. From the Items tab, you can:

   • Add a new Offer Item.

   • View or edit an existing item.

   • Move a non-course item between Offer Item Groups.

   • Set a course as the Primary Course.

   • Delete an item before the offer is accepted.

For detailed instructions on managing Offer Items, see this article: Offer Items

Related Articles

• Offer Items

  • Course

  • Other

  • Insurance

  • Accommodation

  • Accommodation Arrangement

  • Airport Transfer