April 2026 Updates (NextGen)
April’s release brings faster payment processing, tighter control over key workflows, and clearer visibility where it matters most.
Let’s dive in 🚀
Finance Updates
🔥 Auto Reconciliation — Now Available for Existing External Payments
NEW NEXTGEN ONLY
Reconciling external payments just got faster and simpler.
Automatically reconcile one or multiple external payments
Payments are allocated to the oldest outstanding invoice first, then continue until fully applied
Within each invoice, allocations follow your configured fee order
You can customise the fee allocation order in your system settings to match your processes.
When reconciling multiple payments, the process runs in the background so you can keep working.
Once complete, you’ll receive a notification to review the results and quickly spot any items that need attention.
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💰 Support for Overpayments on External Payments
NEW NEXTGEN ONLY
Auto reconciliation now supports overpayments, both during import and when triggered manually.
When a payment exceeds the student’s total outstanding balance:
If overpayments are disabled, the reconciliation will fail
If overpayments are enabled, the excess amount is recorded as an overpayment
The overpayment is created against the last receipt generated during the reconciliation.
🔒Prevent Duplicates on External Payments Import
NEW NEXTGEN ONLY
Avoid duplicate payments with a new validation option in the import process.
Add a unique identifier column to your import file
If a value already exists for another payment, the creation of that payment will fail.
This option is not mandatory, but strongly recommended to maintain clean and accurate records.
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💳 Support for External Payments Surcharges
NEW NEXTGEN ONLY
You can now import surcharge amounts charged by payment providers as part of external payments.
During automatic reconciliation:
A surcharge invoice is created automatically
The invoice is paid as part of the same process
Everything is handled in one flow, with no extra steps required.
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⬆️ Import More External Payments
NEW NEXTGEN ONLY
The maximum record limit for Importing External Payments has been increased to 150 per upload, regardless of whether Auto Reconciliation is used.
Process more payments in fewer imports and save valuable time.
🔐 New Permission for Tuition Invoice Control
NEW NEXTGEN ONLY NEW PERMISSION REQUIRED
A new permission, Create Tuition Invoices, gives you better control over who can create tuition invoices.
Users without this permission cannot create tuition invoices
This applies to both enrolment variations and individual invoices
🔢 Student No. Now Available in Due Payments Search
NEW
The Due Search Grid for Scheduled Payments now includes a Student No. column. This makes it easier to search, filter and identify payments to schedule.
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Enrolments Updates
🔎 New Filter for Enrolments Search: Company
NEW
A new Company filter is now available in Enrolments Search.
Filter enrolments by Company
View Company directly in the grid with the new column
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📧 On-the-Fly Email Personalisation for Enrolment Warning Email
NEW NEXTGEN ONLY
Enrolment Warning Emails are now more flexible and easier to customise.
You can:
Write emails from scratch
Start from an existing template
Edit and personalise content using the rich text editor
No need to rely solely on predefined templates — tailor your message exactly when you need it.
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Job Placements Updates
👤 Assign Job Placement Officers with Ease
NEW
You can now designate users as Job Placement Officers directly in the User profile. This makes it easier to manage responsibilities and assign the right people to each job placement.
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📝 Capture More Context with Officer and Quick Notes
NEW
Job Placement entries now support:
Assigning a Job Placement Officer
Adding Quick Notes for additional context
Everything you need to track and manage placements — in one place.
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🔗 Link Job Placements Directly to Enrolments
NEW
A new Job Placement field is now available in Enrolments. You can directly link relevant Job Placement entries to an enrolment, giving you better visibility of a student’s placement activity alongside their study journey.
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Student Insurance Updates
🔥 Track Insurance Numbers Directly from Offers and Invoices
NEW
You can now enter an Insurance No. directly on:
Offer Insurance Items
Invoice Insurance Items
Once the Offer is accepted or the Invoice is applied to an Enrolment, the Insurance No. is automatically recorded in the Student’s Insurance records.
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