Student Number Settings

Structure of the Student Number

Each student number is made up of up to three parts—Prefix, Padding, and the System Number—with a total maximum length of 10 characters.
This ensures that every student number follows a consistent format while remaining unique within the system.

[Prefix] + [Padding] + [System Number]

Each section serves a specific purpose:

Prefix (Optional): A set of up to 3 alphanumeric characters placed at the beginning of the student number.
Padding (Optional): A set of leading characters in front of the system number, after the prefix (if one is set). As the system number grows, the padding shortens automatically to keep the total length up to a maximum of 10 characters.
System Number: The automatically generated sequential number that ensures each student record is unique within the system.

When combined, these elements create the final student number format.

Examples

Prefix	Padding	System Number	Student Number
—	—	`10230`	`10230`
`AP`	`000`	`1234`	`AP0001234`
—	`00000`	`89`	`0000089`
`ST`	—	`45`	`ST45`
`EDS`	`0000000`	`1041`	`EDS0001041`

View Student Number Settings

Permissions Required

Utilities > Settings > Update Students Settings

From the Utilities Menu, go to Settings > Students.
Go to Student Number Settings section.

Available Student Number Settings

Student Number Prefix

Add optional characters at the start of each student number. You can enter up to 3 alphanumeric characters or leave this field empty if not required.

Student Number Padding

Add an optional set of leading characters in front of the system number, after the prefix if one is set. You can enter up to 10 alphanumeric characters or leave this field empty if not required.

Changes to the student number settings only applies to new students. This means that student numbers that were already generated before the change are not impacted.