November 2025 Updates (NextGen)
This month’s updates enhance financial and communication workflows, improve enrolment warning processes, and introduce a highly requested offers feature.
You can now schedule agent commission payments with improved options, clone offers, issue and send enrolment warnings, attach existing documents to emails and much more…
Let’s dive in!
Finances Updates
🔥 A New and Efficient Way to Manage Schedule Payments
NEW NEW PERMISSIONS REQUIRED
When creating a new payment, you can search for payable fees across all locations. If you filter by an agent marked as head office, the system can also include fees for all its branches. This supports scenarios where the head office manages payments on behalf of branch agents.
The new layout lets you search and add payments step by step to a summary panel, where you can review and update the details before creating the payment.
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🔥 Delete Scheduled Payments
NEW NEXTGEN ONLY NEW PERMISSION REQUIRED
Mistakes can occur, so we have added the option to delete Scheduled Payments.
A Delete action is now available on the Scheduled Payment details page.
Only Scheduled Payments that meet the conditions below can be deleted:
Payments created after the Nov 2025 release.
Payments created after the latest Revenue Income Recognition Report (for colleges that use this report).
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🔥 Import External Payments
NEW NEXTGEN EXCLUSIVE NEW PERMISSION REQUIRED
You can now import payments from external providers or bank feeds using the new external payments import feature.
Upload an Excel or CSV file to bring multiple payments into the system. Once imported, these payments will be ready for quick reconciliation.
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🔥 Delete External Payments
NEW NEXTGEN ONLY NEW PERMISSION REQUIRED
A new option is available to delete external payments that have not been reconciled. You can access it from both the External Payments Search page and the External Payment Details page. This helps remove payments that are no longer needed or were created by mistake, keeping the external payments list clean and accurate.
Offers Updates
🔥 Clone an Offer
NEW NEXTGEN EXCLUSIVE NEW PERMISSION REQUIRED
You can now clone an existing offer to create a new one with the same details for different students. All key details, items, instalments, and holidays are copied. This helps you manage recurring or similar offers while keeping information consistent.
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🔢Automatic Amount Calculation for Units-of-Study and Subject-based Offer Courses
NEW NEXTGEN EXCLUSIVE
The Automatic Amount Calculation option for Offer Instalments is now available for Units of Study and subject-based courses.
You can now adjust instalment commission amounts for these course types, giving you more flexibility when structuring offers.
Enrolments Updates
⚠️ Issue, Log, and Track Enrolment Warnings
NEW NEW PERMISSION REQUIRED
A fully updated workflow for managing enrolment warnings is now available in eBECAS/EDMISS Next Generation. You can create warning, generate Warning Documents from templates, and send emails or SMS messages directly for single and multiple enrolments.
Additionally, admins can track the enrolment records with the Last Warning Date and Last Warning Category enrolment fields for the most recent enrolment warning.
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Communications Updates
📧Attach Existing Documents to your Emails
NEW NEXTGEN EXCLUSIVE
The email feature in NextGen now offers more flexibility with attachments. Alongside automatically attaching merged documents generated from templates, you can add up to three existing files stored in the object’s Document Store (Students, Agents, Leads, and similar). This allows you to send both merged documents and other uploaded files in a single email.
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System Updates
⬆️Limit Increased for Long Text Fields
NEW NEXTGEN ONLY
The character limit for Text Area (Long) fields has increased from 10,000 to 15,000, allowing you to record more detailed information when required.
Integrations Updates
📊 New Report Endpoint for All Enrolments in Period (Equator API)
NEW
A new report endpoint ALLBOOKINGSINPERIOD has been added to the Equator API. It returns all enrolments booked within the specified period, including those that have been cancelled.