September 2025 Updates (NextGen)

This month’s release is all about speed, clarity, and control.

Flywire integration is now live in eBECAS/EDMISS, giving schools a secure, transparent way to receive and track student payments — complete with automatic matching and reconciliation. Paired with the new External Payments hub in NextGen, finance teams can now view, search, and reconcile every transaction from one central place, with full payment details just a click away.

On the agent side, things are getting even more powerful. Automated Contract Reminders keep owners ahead of expiring contracts, while the new Agent Contract Search, Students tab, and commission filter make managing partnerships more organised and more insightful than ever.

And that’s just the start — we’ve packed in a range of productivity enhancements designed to make daily tasks smoother and faster.

Here’s what’s new this month. 🚀

🔥Flywire Integration

NEW NEXTGEN ONLY

We’re excited to announce our partnership with Flywire — a global leader in education payments — to make student payments simpler, more secure, and far less time-consuming for your team.

With the eBECAS/EDMISS + Flywire integration, institutions can:

Accept payments in 140+ currencies across 240+ countries and territories
Offer a best price guarantee on local currency transfers
Enhance fraud protection by eliminating the need to share bank details
Track, match, and reconcile both domestic and international payments directly within eBECAS/EDMISS
Automatically generate secure payment links in emails, SMS, and documents for Offers, Enrolments, and Invoices
Enable self-service payments via the student portal

👉 Learn More | Get Started

Finances Updates

🔥New Feature: External Payments

NEW NEXTGEN ONLY

External Payments are now live in NextGen, providing a single, centralised place to view, track, and reconcile all payments processed through external payment providers — starting with the new and powerful Flywire integration.

A new External Payments Search menu is now available under Finance, allowing you to quickly locate and review external payment transactions. Each payment record includes a dedicated Details page, where you can see full payment information and the receipts it has been reconciled against.

Once an external payment reaches the stage where funds have been delivered to your institution, it can be easily allocated and reconciled within eBECAS/EDMISS.

Learn more: External Payments

New Fields Available to Invoice Search

NEW NEXTGEN ONLY

New fields are now available in the Invoice Search, allowing users to add more context directly to the invoices search grid.

Course – Shows the course associated with the enrolment linked to the invoice.
Faculty – Displays the faculty name for the enrolment linked to the invoice.
Company – Displays the company name associated with the enrolment’s faculty.

Agent Updates

🔥Introducing Automated Agent Contract Reminder

NEW NEXTGEN ONLY

Staying on top of expiring Agent Contracts is now easier than ever. The new Automated Agent Contract Reminder feature allows you to schedule system emails to be sent to contract owners a set number of days before the expiry date — ensuring you never miss a renewal opportunity. No more manual tracking or follow-ups — just timely, automatic reminders delivered straight to their inbox.

🔎 New Agent Contracts Search

NEW NEXTGEN ONLY

A new Agent Contract Search page is now available, making it easier to view, filter, and export your agent contracts. From this page, you can also merge documents and send messages — via email or SMS — to agents or contract owners, either individually or in bulk. It’s a streamlined, flexible way to manage your contracts with full control over the process.

Learn more: Agent Contracts Search

New Students Tab for Agent Contracts

NEW NEXTGEN ONLY

A new Students tab has been added to Agent Contracts. This page allows you to view and monitor all offers and enrolments linked to a specific agent contract, making it easier to track performance and gain valuable insights at a glance.

Learn more: Agent Contract Students

✨ New Filter in Agent Commissions

NEW NEXTGEN ONLY

A new Contract filter is now available in the Commissions tab of Agent Details. With this update, you can easily filter commissions by a specific contract — making it effortless to view, compare, and analyse commissions across different agreements.

Learn more: Agent Commissions

Templates Updates

🔥New Template Helpers: QR Code, Barcode and Hyperlink

NEW NEXTGEN ONLY

A range of powerful new template helpers is now available, giving you greater flexibility and control over how information is displayed in your documents and emails.

QR Code – Instantly generate a scannable QR code image from the value of a selected bookmark. Perfect for payment links — for example, combine it with our new Flywire integration to include a ready-to-scan payment QR code in your documents or emails.
Barcode – Easily insert a barcode image for use on Student ID cards, receipts, labels, and more.
Hyperlink – Turn any field value into a clickable link with custom link text and the option to open it in a new tab — an easy way to add calls to action directly into your emails.

These new helpers make your templates smarter, more dynamic, and more interactive than ever before.

For details, see the General Utilities section in the following article: Template Helpers.

Teachers Portal Updates

New Click-to-View Shortcuts

NEW TEACHERS PORTAL

We’ve added handy click-to-view shortcuts to the Class Absence and Results pages, making it faster and easier for teachers to access key student information.

With a single click, a new browser tab will open with the relevant details:

Student Profile Picture – Opens the Student Details page.
Special Support Badge – Opens the Student Special Support page.
Message Icon – Opens the Student Messaging page (available only if messaging in portals is enabled).

These shortcuts streamline navigation and improve the teacher experience, helping them access the right information instantly.