October 2025 Updates (NextGen)
This month’s update is all about making your work easier and clearer — from finance to integrations.
You can now create tuition-only invoices straight from enrolments, edit invoice item descriptions in a few clicks, and reschedule invoices with full control over dates and amounts. Invoice searches are also more powerful with new filters and fields showing credits and receipts at a glance.
We’ve added agent contract logs to help you track every change, new student configuration settings in NextGen, and richer invoice data now available through both the Equator API and Power BI.
Take a look at what’s new — it’s a good one.
Finances Updates
🔥New Option to Reschedule Invoices: Custom Invoices
NEW NEXTGEN EXCLUSIVE
We recently introduced the option to reschedule invoices, allowing you to recreate payment plans at the enrolment stage. This month, we’ve added even more flexibility. You can now choose how many invoices to create and adjust the amounts and dates for each one. This enhancement makes it easier to handle even the most specific or uncommon rescheduling scenarios.
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🔥Create Tuition-Only Invoices in Enrolments
NEW NEXTGEN EXCLUSIVE
Finance teams have often requested the ability to create tuition-only invoices directly from enrolments. This option is now available, allowing you to create both tuition and non-tuition enrolments as needed. It offers greater flexibility to adapt to changing requirements.
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🔥Edit Invoice Item Descriptions
NEW NEXTGEN EXCLUSIVE
More flexibility in Finance — you can now update invoice item descriptions directly from the Enrolment Fees page or the Invoice Details page.
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➡️New Prepayment Badge on Fees Views and Finance Wizards
NEW NEXTGEN EXCLUSIVE
It’s now easier to identify and allocate receipts or credits to prepayments.
Invoice items marked as prepayments at the offer stage now display a clear badge for easy recognition.
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New Filter and Fields in Invoice Search
NEW NEXTGEN EXCLUSIVE
A new Faculty filter has been added to the Invoice Search filter, allowing to filter invoices based on enrolments under the selected faculty.
In addition, two new columns—Credit Amount and Receipt Amount—have been added to the Invoice Search grid. These display the total amounts credited and receipted for each invoice.
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Enrolments Updates
Enter Invoice Details When Extending or Reinstating an Enrolment
NEW NEXTGEN EXCLUSIVE
When generating a tuition invoice from an enrolment extension or reinstatement, you can now specify the due date, payer, and external reference for the new invoice.
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Agent Updates
Agent Contract Logs
NEW NEXTGEN EXCLUSIVE
Agent Contract Logs are now available on the Agent Contract Details page. These logs record any changes made to agent contract details, as well as the creation or deletion of contract commissions.
Student Employments Updates
New Statuses for Student Employment Entries
NEW
New statuses have been added to the student job placement entries. The added statuses are as follows:
Offered
Rejected
No Response
System Settings Updates
Student Settings Now Available in NextGen
NEW NEW PERMISSION REQUIRED
Student configuration and settings are now available in NextGen, with a clearer, more user-friendly design.
Integrations Updates
📊 New Fields in Invoice In Period Report (Power BI and Equator API)
NEW
The Invoice In Period report now includes new fields, available in both Power BI and the Equator API, offering greater visibility and flexibility when analysing invoices. The new fields include:
Due Amount
Commission Amount
Tax Amount
Receipts Amount
Credit Amount (Discount)
Credit Amount (Write-Off)
Credit Amount (Agent Fee)
Credit Amount (Bank Charge)
Credit Amount (Tax)
Credit Amount (Transfer)
Debit Amount (Refund)
Debit Amount (Transfer)
Sched. Payments Amount (All Providers)
Learn more about the Power BI Integration
Equator API App
NEW
Users can now access the API documentation directly from the Equator API App configuration page.
Additionally, a new field has been added displaying the base64-encoded string required for basic authentication, making it easier to retrieve when needed.
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